Regular employees/Provisional Employee Registration
New employee registration is done by the concerned DDO/Head of the Department/Establishment User of the office through the SPARK option Administration–> New employee record. PEN will be generated on entering all the mandatory fields on the personal memoranda page and clicking on ‘Confirm’ button. The registration procedure will be completed only after entering the details in ‘Present Service Details and Contact Details pages.
Points to be noted
Temporary Employee Registration
The DDO/Head of the Dept/Establishment can register the temporary employees (who are not provided with service Book) through Accounts –> Register Temporary employee by entering the details such as name, date of birth, address and bank account details. Name, date of birth and Aadhaar number should be same as given in the Aadhaar card. If system shows any error message like “Enter name/dob as in Aadhaar”, then employee should correct the Aadhar details by contacting nearest Akshaya having biometric facility. Then only, system will allow registering the employee details in SPARK. Also it should be noted that if employee details are saved with incorrect Aadhaar details, system will restrict further correction on employee details with new Aadhaar. In such cases DDO should contact SPARK PMU for correcting Aadhaar details as per new Aadhaar. System strictly restricts the registration of an employee from multiple offices. Once a temporary employee got registered in an office through SPARK system, then without terminating from that office, he/she cannot be registered in other offices. On registering the employee, system will generate a temporary employee number (TEN) for the employee.
The concerned DDO/Head of the Department/Establishment User can lock the employee details through the option Administration –> Lock employee Record. Employee details should be locked after data verification for ensuring effective processing of employees’ service related procedure through SPARK.
Unlock facility is enabled under controlling officer’s login through the menu Administration-> Unlock Employee Record option.
Points to be noted
User can reset password by clicking on ‘Forgot password’link displayed on the log in page of SPARK. On clicking the link ‘Reset password’ window will appear on the screen for setting new password.Reset password— > Enter PEN, Date of Birth, and Email address —– > Click on ‘Submit’ Button. If the Email address given is found matching with that given in SPARK profile, then Mobile Number as provided in SPARK Personal Details will appear. If the Mobile Number found correct, click on ‘Verify’ button. Then OTP (One Time Password) will be sent to the mobile number as in the Screen. Enter OTP—– > click on ‘Confirm’ Button.Then a new window will be displayed for resetting the password, After setting a new password as per the password policy, click on ‘Continue’ Button to confirm new password.
Points to be noted
For updating new office details in SPARK, the Head of the office/DDO has to forward ‘Format 1’ to SPARK PMU office along with sanction order from Government, FORM 3 & FROM 5 for setting DDO /Controlling officer for the newly created office. Before sending Format 01 to SPARK, please ensure that the form is signed by DDO and counter signed by the concerned Treasury.
Please see the below displayed table and submit forms to SPARK PMU office for setting office details
|FORMAT 01||New Office Installation in SPARK|
|FORM 6||HRA Change Request|
|FORM 7||Change DDO code/Dept code/Treasury code /Office name in spark|
DDO privilege in SPARK: The DDO/Head of the Dept has to submit Form 3 to SPARK PMU office/District Treasury, nominating new DDO. ( Form no 3 can be downloaded from info.spark.gov.in )
Form 3 should be filled and counter signed by the concerned DDO with seal.
Please specify date of Joining of new DDO in the concerned Office.
DDO Registration Number from Treasury should be specified in the form.
Controlling Officer Privilege
For Setting Controlling Officer in SPARK, Form 5 has to be sent to SPARK PMU office/District Treasury.
Nomination/ Change of nomination of Department Management User (DMU)
Submit Form 2 to SPARK PMU office.
For registering a Co Operative Society in SPARK, the cooperative society needs to send the following details (in Letter head) to SPARK PMU office or e mail to email@example.com
For adding new bank/bank branch in SPARK, the bank should send the following details to SPARK PMU office or e mail to firstname.lastname@example.org
Note: The above mentioned Bank details should be sent from bank’s official mail id
Yes. User can generate the employee’s service records in PDF format through the option
Service Matters->Generate Data sheet option.
Employee details which have been entered through SPARK can be generated for printing through this screen. There are two options available under this option, ‘Individual data sheet’ and ‘Designation wise data sheet’.
Individual Data Sheet
Data sheet of individual employees can be generated through this option by selecting office and employee PEN. Click on ‘Generate Report’ button to produce the data sheet of the particular employee.
Designation wise Data Sheet
Data sheet of all employees under the particular designation for the selected office can be generated through this option. Select office and designation from drop down list and Click on ‘Generate Report’ button to generate the data sheet.
Points to be noted:
Before updating leave account, the concerned DDO should check and verify the employee’s leave details, leave availed details should be updated in employee’s leave details.
Disclaimer: Endeavour has been made to make available updated, correct and accurate information. The errors, if any, whenever brought to the notice of the concerned will be rectified. But, SPARK PMU will accept no responsibility and liability, of whatever nature for the correctness of the material on the website. In this regard, the users are advised to verify in their own interest, the correctness of the facts from the concerned official or person.
Info site Designed and Developed by Inview Technologies